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An inbox that answers itself
AI reads every message in your business inbox, answers the routine ones, drafts the rest and pulls the data into your records.
- 08:14Quote request with three photos. Draft quote built from your price list, waiting for your approval.
- 10:02Supplier invoice arrived. Amount and due date entered, PDF filed under the vendor.
- 15:30Customer asked for opening hours and parking. Answered from your saved answers.
What it does
- Sorts incoming mail by what it needs: reply, quote, file, ignore
- Answers routine questions from your own answers, not from the internet
- Drafts quotes and proposals from your price list, waits for your approval
- Extracts names, dates, amounts and attachments into your CRM or sheet
- Chases unanswered quotes and unpaid invoices on the schedule you set
What it plugs into
- Gmail, Google Workspace, Microsoft 365, IMAP
- Your CRM, spreadsheet or booking system
- Your document folder (Drive, OneDrive, Dropbox)
Something else? Most systems with an official connection or an email notification can be wired in. Ask before you assume it cannot.
Guardrails
Set on day one, in writing, before anything goes live.
Rule
Anything with money in it goes out only after you approve
Rule
Every automatic reply is logged and searchable
Rule
It never sends to an address that has asked not to be contacted
Rule
A daily spend cap stops the run before it gets expensive
Email inbox by industry
The same integration, in the words of your trade.
Transportation and logistics
Reads load offers and rate confirmations, replies with bids from your rules, files every rate confirmation under the right load.
Clinics and hospitals
Handles referral emails, records requests and appointment questions, drafts anything clinical for staff review.
Salons and spas
Replies to booking and price questions, sends aftercare instructions, handles gift card orders.
Law firms
Sorts inquiries, court notices and client mail, drafts replies for attorney review, files by matter.
Real estate
Replies to portal leads instantly, sends listing details, keeps a follow-up sequence going.
Restaurants
Replies to event and catering inquiries with your packages, drafts quotes for approval.
Accounting and bookkeeping
Sorts client documents by client and year, answers status questions, chases missing items.
Questions
Will it reply to everything on its own?
Only to the categories you allow. Everything else is drafted and waits in your inbox with a reply ready.
Does it read my personal email?
No. It connects to the business mailbox you point it at and nothing else.
What about attachments?
PDFs, photos and spreadsheets are read, the useful fields are pulled out and the file is stored where you keep it.
Your systems stay yours
Nothing to migrate and nothing new to learn. AI plugs into the phone number, inbox, calendar and books you already use, and a person is always one step away.
- Week 1: we map your calls, emails and paperwork
- Weeks 2 and 3: we build and test on your real cases
- Week 4: live, with a person watching every hand-off
- Every month: we tune what it says and what it may do