AI that answers your phone, reads your email and files your paperwork.
Not a new app to learn. AI Office plugs into the phone number, inbox, calendar and books you already run, does the routine work and hands the rest to a person.
Or start from the six integrations, or count what missed calls cost you.
- 07:00MonitoringMorning digest: 41 calls, 18 bookings, 2 invoices paid, one document expiring Friday.
- 07:58PhoneCaller asked for the earliest opening. Booked Tuesday 9:10, confirmation sent by text.
- 08:14EmailQuote request with three photos. Draft quote built from your price list, waiting for your approval.
- 09:02DocumentsIntake form scanned. 14 fields entered, insurance card flagged as expired.
- 11:37WebsiteVisitor asked about weekend hours, got the answer and booked a Saturday slot.
- 14:20Back officeInvoice 2291 sent from QuickBooks with a payment link.
- 17:45PhoneAfter hours call. Urgent request forwarded to the on-call number, the rest booked for tomorrow.
- 23:10MonitoringCard processor error caught. You were notified, the customer was told to retry in the morning.
Everything that comes in, handled. Everything you use, kept in sync.
Calls, email, documents and website visits flow into AI Office. Bookings, records and invoices flow out into the calendar, CRM and books you already run.
Six places AI goes to work
Each one plugs into a system you already have. Start with one, add the rest when the first one has paid for itself.
Phone
An AI receptionist on your existing number. It answers, books, quotes from your price list and passes urgent calls to a person.
Email inbox
AI reads every message in your business inbox, answers the routine ones, drafts the rest and pulls the data into your records.
Documents
Scans, photos, PDFs and forms become structured records in your system, with expiry dates and missing fields flagged.
Website chat
Visitors get an answer and an action: a booked slot, a quote, a ticket, a callback. No agent-will-get-back-to-you.
Back office
The admin loop that eats your evenings: invoicing, reminders, follow-ups and record keeping, run by AI inside the tools you already pay for.
Monitoring
AI watches your systems, spend and numbers around the clock and tells you the moment something looks wrong, in one message, not a dashboard.
Built for the office you actually run
Same six integrations, different vocabulary. Each industry page shows what a day looks like with AI on the desk.
Transportation and logistics
Dispatch, bids and paperwork without the night shift. Small carriers, dispatch offices and freight brokers lose loads after hours and drown in rate confirmations. AI takes the phone, the inbox and the documents.
Clinics and hospitals
A front desk that never puts a patient on hold. Practices lose patients to voicemail and staff to paperwork. AI answers, schedules, checks insurance details and types intake forms, with a person one step away.
Salons and spas
Bookings taken while your hands are busy. Every missed call during a color service is a lost booking. AI takes the call, books into your system and reminds the client, so the chair stays full.
Law firms
Intake done before the consultation. Prospective clients call once. If nobody answers, they call the next firm. AI answers, screens, schedules the consultation and prepares the intake, with conflicts and deadlines flagged.
Real estate
Every lead answered in the first minute. Leads go cold in minutes. AI replies to every inquiry, qualifies, books showings and keeps the follow-up going for weeks without an agent lifting a finger.
Restaurants
Reservations and orders without a phone in the kitchen. The phone rings during the rush and nobody picks up. AI takes reservations, large party requests and catering inquiries, and confirms them by text.
Auto repair shops
Estimates and bookings while you are under a car. Every call answered from under the hood is a job half done. AI books, quotes standard jobs, updates customers on their car and chases approvals.
Accounting and bookkeeping
Client documents collected and filed without the chase. Tax season is a document chase. AI collects, reads and files client documents, answers routine questions and keeps every deadline in view.
How it lands in your office
Four weeks from the first call to a live desk. No downtime, no migration, no retraining.
Audit
We listen to a week of calls, read a week of email and look at the paperwork. You get a written map of what AI can take over, what it must hand off and what it should never touch.
Build and test
We connect the phone line, inbox, calendar and tools you already use, load your prices and answers, and test on your real cases with you listening.
Go live, watched
AI takes the desk with a person reviewing every hand-off for the first days. You see every call, message and document in one log.
Tune
We read the log with you, fix the answers it got wrong, widen what it may do on its own and keep the spend cap where you want it.
Your systems stay yours
Nothing to migrate and nothing new to learn. AI plugs into the phone number, inbox, calendar and books you already use, and a person is always one step away.
- Week 1: we map your calls, emails and paperwork
- Weeks 2 and 3: we build and test on your real cases
- Week 4: live, with a person watching every hand-off
- Every month: we tune what it says and what it may do
What it will not do
- Move money, send a quote or promise a price without your approval, unless you turn that on for a specific case
- Invent an answer. When it does not know, it says so and takes a message
- Keep a caller from a person. Anyone can ask for a human at any point
- Run up a bill. Every paid service sits under a daily cap that stops it
What you see
- One log of every call, email, document and action, searchable
- A morning digest: what happened yesterday, what needs you today
- Transcripts and recordings for every call
- Spend per service, per day, next to what it brought in